Absence Management

Absence management simplified with TimePlan

Absence management is a core functionality in TimePlan. Using the TimePlan Web App, employees can easily keep track of their absence and holidays, just as they can apply for time off, report sickness, and more.

During scheduling and time reporting of employee shifts, TimePlan automatically considers the planned holidays and other absences employees may have. TimePlan calculates work hours and wages, which is sent directly to your payroll system.

At the management level, TimePlan lets you analyse and report about your absence levels, e.g. at the top level for the entire company, or for the individual departments. TimePlan provides you with a quick overview of absences for each employee when it comes to reimbursement.

Overview with the TimePlan Web App and Native App

The TimePlan Web App gives your employees an easy overview of their absence and holidays on their smart phone or tablet. They can also apply for time off, report sickness, and more.

With the TimePlan Web App, your employees always have their work schedule at hand and can see their upcoming shifts and who they are going to work with.

Your employees can also message each other, if this function is required, and TimePlan can be setup to enable employees to swap shifts or offer to take available shifts.

Customer Case Study

Better absence management at the hospital

“With TimePlan, we can always go back and see which nurses have received what allowances and when – also in terms of absence registration, vacation, illness and reimbursement. We save time every day and have the entire history, with all data stored in one place,” says Lillian Moberg Pedersen, Accounting Assistant at Aleris Hamlet Private Hospitals in Denmark.

“Since the implementation of TimePlan in 2011, we have saved time at the payroll department because we no longer have to make manual calculations based on timesheets. We no longer have to calculate absence, holidays, illness, reimbursement, etc. manually. Having employee contracts stored electronically in TimePlan is also a great help with the employee’s absence history, employment history, etc., in one place. The risk of manual errors has also been significantly reduced,” says Lillian Moberg Pedersen.

Aleris Hamlet | Customer since 2011

TimePlan streamlines workdays across departments

“TimePlan gives us a much more structured workday. We have a better grasp at how to register and handle overtime for our employees. We know that their pay complies with the collective agreements and that all allowances are automatically calculated,” says Stine Pehrson, Shop Manager at the jewellery chain Henrik Ørsnes.

“We now have a much better streamlining of our workday at the stores, because it’s the system that decides. We also really like TimePlan’s wage budget module, which handles our salary forecasts and is part of our monthly budgets. It all runs automatically, and all we have to do is click on a few buttons and then all data is transferred to our payroll system,” says Stine Pehrson.

Automatic Shift Planning

Let Autoplan create the roster, so you can spend more time on your customers and employees. Based on the data you enter in TimePlan, Autoplan will generate the best possible roster.

Structure and Overview

TimePlan provides your employees, department managers, HR departments, wage departments, and controllers with structure and overview. Employees can view their roster and swap shifts with their colleagues anytime.

Security in personal data

Security and trustworthiness of data has the highest priority in TimePlan. That is a key reason why many multinational companies rely on TimePlan to handle the data of hundreds of thousands of employees.


20+ years of experience

TimePlan is the result of 20+ years of experience handling work hours and employment laws across 25 countries. From the outset, TimePlan has been developed in close collaboration with our customers.


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