Transport & Logistics

Workforce management for airports, logistics, and transportation providers

Smooth scheduling of frontline personnel and operations

Scheduling and keeping track of work hours at an airport, ferry operator or delivery company, can be a great challenge to meet customer expectations and demands. Everything tends to happen fast.

Fortunately, TimePlan has made it easy for several transportation providers across Europe to schedule their employees, keep track of time and attendance and have important analytics and administration available in real time 24-7.

Collective agreements and employment rules

All TimePlan schedules take collective agreements and local employment rules into account. The index counters will automatically alert you if you are about to give an employee too many or too few hours or if you are breaking a collective agreement or employment rule.

TimePlan also helps you avoid paying employees unnecessary over-time, and the software keeps track of absence, holidays, and time off in lieu. The result is smoother daily operations, satisfied employees, and reduced wage costs, saving management and administration departments time in the bargain.

Our Customer Says

Flying high with H. C. Andersen and TimePlan

When you take off from Hans Christian Andersen Airport (HCA) in Odense, Denmark, TimePlan is part of ensuring that the airport personnel is ready to welcome you on board your flight. HCA has used TimePlan to plan shifts and register work hours since 2016.

“We heard about TimePlan through Esbjerg Airport and discovered that other Danish airports use the same system,” says Johnny Svensson, Head of IT at HCA.

“Our collective agreements are quite complex because our staff work odd hours, depending on the flight departures. TimePlan automatically calculates all the necessary pay supplements, and under “Functions” we are able to see who is taking care of what task during which departure,” says Johnny Svensson.

Work schedule on your mobile

HCA’s employees register their work hours in TimePlan via sign-in terminals.

“Our employees can view their rosters on their mobile phone and swap shifts in TimePlan. That’s a handy function for those employees who don’t work at the airport on a day-to-day basis and who are being called in to assist with the flight departures,” says Johnny Svensson. HCA’s employees register their work hours in TimePlan via finger print sign-in terminals.

The next step for HCA will be to export data from TimePlan into the payroll system used by HCA.

We’ve had very competent guidance from the TimePlan support team during the whole implementation. Our setup can be quite challenging at times with the various collective agreements, and the TimePlan support has been very easy to get a hold of and ready to help.”

Automation

The Autoplan module automates the detailed planning process and allows you more time with your customers and employees.

Warnings

TimePlan warns you if collective agreements and local rules are not adhered to during planning and scheduling.

Overview

TimePlan gives you an updated overview of staffing. You avoid under and over staffing and save work hours and wage costs.

Optimization

TimePlan has a clear and intuitive user interface, which optimises the planning process. All data is stored in one place.

“Our employees can view their rosters on their mobile phone and swap shifts via TimePlan. That’s a handy function for those employees who don’t work at the airport on a day-to-day basis and who are called in to assist with the flight departures.”

Johnny Svensson

Head of IT

HCA Airport

Customer since 2016