Hotel & Restaurant

Staff management for hotels, catering, and restaurants

Flexible shift planning for leading hospitality and catering providers

Large hotel chains, catering companies, and restaurants across Europe use TimePlan as their workforce management system.

Department managers, crew leaders, restaurant managers, and house cleaning supervisors are in complete control of their workforce with TimePlan.

Staff planners create rosters and forecasts to optimize their manning needs. Receptionists, catering staff, and cleaners sign in and out of TimePlan to record their work hours. They also check their schedule and messages on their smartphones.


Automatic wage foundation for payroll

HR staff keeps track of employee documents, contracts, employment laws, and employee development – all within TimePlan.

TimePlan provides the payroll department with an automatic wage foundation based on the scheduling, time and attendance, absence, overtime, etc.

TimePlan ensures correct scheduling and time tracking, accurate payroll data, easy administration for the hotel and restaurant management, and happy employees.

Scandic Hotels save time and wage costs with TimePlan

“TimePlan gives us a clear overview and makes it easy for us to comply with collective agreements. We save work hours and wage costs every day.”

Anette Skjærris
Scandic Hotels
Customer since 2005

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Scandic Hotels saves time and wage costs with TimePlan

Since 2005, Scandic Hotels has used TimePlan to keep track of work hours and wage data for about 2,000 employees. The chain has 230 hotels spread across the Nordic region, and TimePlan has saved Scandic Hotels both time and payroll costs.

“We have selected TimePlan in Scandic because the program gives us a quick overview and we can easily check that we comply with our main collective agreements and all our local agreements,” says Annette Skjærris, Payroll Bookkeeper at Scandic Hotels.

She operates within more than 200 collective agreements and local agreements, and TimePlan knows them all. The software ensures that the agreements are being complied with for each employee, and TimePlan also takes care of online shift planning, time registration and HR administration for the entire Scandic chain.

Too many or too few hours

One of the many department managers that benefits from using TimePlan is Kim Knudsen, F&B Manager at Scandic Kolding. He checks his employee work hours every day.

I use TimePlan in my daily work to check work schedules and see wage budgets. I also create rosters and compare the actual hours with my wage budget,” says Kim Knudsen.

“In TimePlan, I can see how many hours an employee has worked in a week or a month. When the counters in TimePlan are yellow, the employee has not had enough hours. When the counters are green, it’s fine, and when they are red, the employee has worked too many hours.”

Vacation and time off in lieu

“We can log into our TimePlan and see if we have any hours saved for time off in lieu. Before we got TimePlan, we had to see our manager, and he had to look through all his papers to find that information. Now, we have all the information in TimePlan,” says Anne Dorthe Hjort.

Scandics headquarters in Denmark administers monthly pay to over 2,000 employees. 

“Those of us here at the payroll office have experienced a huge difference since we shifted from Excel to TimePlan. In Excel, we typed in everything manually with high risk of error. Now, we get all data and work hours exported directly into our payroll system with a few clicks. Since we implemented TimePlan, we have saved a lot of money. Both in terms of compliance with collective agreements and manpower,” says Anette Skjærris.


The Autoplan module automates the detailed planning process and allows you more time with your customers and employees.


TimePlan warns you if collective agreements and local rules are not adhered to during planning and scheduling.


TimePlan gives you an updated overview of staffing. You avoid under and over staffing and save work hours and wage costs.


TimePlan has a clear and intuitive user interface, which optimises the planning process. All data is stored in one place.

“We selected TimePlan because the program gave us more accurate numbers than the software we previously used. TimePlan has many more functions and helps us run a much better business.”

Marlene Melstrup


Sunset Boulevard

Customer since 2005

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